The process for adding vendors facilitates the creation of new vendor and updates to existing vendors in ConnectCarolina. This process addresses adding and updating vendors in the following vendor classes:

  • Other
    • Commercial
    • Independent Contractors
    • Attorneys
    • Individuals
  • Employees
  • Affiliate Vendors

Adding a Vendor

  1. Complete required, applicable Vendor Add Form
  2. Create Service Request
  3. Attach the completed Vendor Add Form

Updating a Vendor

  1. Complete required, applicable Vendor Update Form
  2. Create Service Request
  3. Attach the completed Vendor Update Form

Adding Additional Documents or Information to an Existing Request

  1. Go to https://help.fa.unc.edu/
  2. Log in with your Onyen and password
  3. Click on My Submitted Requests
  4. Locate the request which you want to update
  5. Click on the Request Number to the left of the request
  6. Enter your update (Worklog and/or Upload Attachment) and click Finish
(Download a Printable Version)

Department Responsibility

  • Gather supporting documentation:
    • Banking information- EFT form
    • W9 (if needed)
  • Submit the add vendor request form with supporting documentation via SMS

SCE Responsibility

  • Work with department if additional details are needed
  • Create vendor in ConnectCarolina

Central Office Responsibility

  • Approve/deny vendor creation in ConnectCarolina
Request Service

General Requirements

  1. PID# (look up my PID)
  2. Onyen

Supporting Documentation

Outside Party (Commercial/Attorney)

  1. Banking Information
  2. EFT Form
  3. W9 (if needed)

Independent Contractors/Individuals

  1. Banking Information
  2. EFT Form
  3. W9
  4. Additional forms and actions that might be required
    1. Employee/Independent Contractor Determination Checklist
    2. Independent Contractor Services Agreement and Statement of Work
    3. Waiver of Competition
    4. Certified background check

Employees/Affiliate

  1. Vendor Creation Form
  2. Banking Information
  3. EFT Form

Initial Service Level Expectations

The average time required to process your vendor add and update request is based on the date when a properly completed vendor form is submitted:

  • Vendor Add – average of 3 business days or less
  • Vendor Update – average of 3 business days or less
  • Service Requests with missing or inaccurate information will result in a processing delay

Reference Links