Person ID (PID)
What is a PID?
The Person ID Number (PID) is an identification number assigned to all people with a university relationship, as defined by an official university department. This number is designed to give all persons a universal number (PID or Person ID) that is unique to the University of North Carolina at Chapel Hill. The number is nine digits long and replaces all existing card numbers previously used on campus. The PID is the primary record keeping key for all departments within the university and must be used for all communication.
How do I get a PID?
Undergraduates will be notified of their PID when they are sent a letter notifying that they have been accepted.
Graduate Schools will notify prospective students that their application has been received. In that notification, they will be given their PID and told to use it to check the status of their application online. Students already having a PID can have it reactivated when they re-enroll.
Continuing Studies creates PIDs for part-time students.
How do I reactivate my PID?
Student records become inactive when a student fails to register by the end of the drop/add period for the current spring or fall semester. Any student not enrolled in the current semester will receive notice that their Onyen is no longer active. This status will continue until the student re-enrolls.
Note: The issuance of a PID does not indicate that you have or will be admitted to the University of North Carolina at Chapel Hill. Admissions decisions are communicated only in writing and only by the respective admissions office.
EHRA & SHRA Staff
PIDs for EHRA and SHRA staff are created, or update when there is an existing PID for the individual, when the departmental HR Facilitator requests the background check as part of the hiring process for new or returning EHRA & SHRA staff.
Once the hiring process is completed, the PID is active to create Onyen 30 days prior to hiring date. Please note if the hiring action is completed within that 30 day period an One Card cannot be created until the following business day.
Affiliate PIDs are for anyone who is working in collaboration with the University, requiring University Services, and is not a student and not paid by UNC payroll. They include, but are not limited to:
- Visiting Scholar
- Research Collaborator
- Contractors and temps (not paid by UNC payroll)
- Summer Groups
- UNC Retirees
Only HR Representatives can access and enter anyone into the Affiliate Request or ePAR systems. If you are an HR Representative and do not have access to the system or your department, please contact the Office of Human Resources for assistance.
Retirees and Emeritus Faculty must go through HR Benefits.
Volunteers. Interns, Visiting Scholars and Independent Contractors require background checks; please see the HR Policy on Unpaid Volunteers, Interns and Visiting Scholars for further information and exceptions.
Affiliates cannot authorize themselves; they must have a UNC-Chapel Hill sponsor. Please be aware that PID processing can take up to two business days. Please fill out the form below and give it to your departmental HR Representative for entry into the Affiliate Request or ePAR system*.
*If you are an HR Representative and are unsure when you should use the Affiliate Request or ePAR system, please contact the PID Office.
Affiliate System Links and Forms
After approval has been received by the HR Representative, the Affiliate can create an Onyen on the requested start date at the Onyen Services website.
Affiliates needing a UNC One Card must go to the One Card office, one business day after the HR Representative receives approval through ConnectCarolina, with a driver’s license, passport, or military ID for identification purposes. Please check with the One Card Office to see if there will be a $5 card fee. If the department would like to pay the fee they may do so through ConnectCarolina.
Frequently Asked Questions
If you need to change your name or add/update a SSN, please fill out the Name/SSN Change Form and submit, with the appropriate documentation, to the relevant office.
For all other changes please contact the PID Office for more information so that we can direct you in the correct procedure.
How to Look Up Your PID
- If you have a U.S. Social Security Number (SSN*) you may look up your PID online.
- Contact the PID Office with your full name, gender, date of birth and SSN*.
- For batch PID lookup requests please e-mail the PID Office for instructions.
*Note: The Social Security Number is requested by the institution solely for administrative convenience and record keeping accuracy, and is requested only to provide a personal identifier for the internal records of the institution. Please do not send your SSN via email. If you are going to provide your SSN for identification purposes please call or fax.